The project plan to be implemented is associated with improving employee communication and overall interactions in the workplace. Effective verbal and non-verbal communication skills are considered one of the pillars of business. Many companies target a lot of effort and funds towards training workers on how to effectively communicate with each other. Therefore, creating a project plan that will address the importance of effective communication is one of the first steps in establishing understanding and mutual support within a company.
Four benefits of effective employee communication make the project plan useful. First, effective employee communication helps with diversity because it reduces the limits created by language and cultural peculiarities. Second, effective communication increases the businesses’ potential to increase global transactions with international businesses. Third, team building is increased by effective communication since it decreases competition between workers and facilitates harmonious cooperation. Fourth, effective communication increases workers’ morale (Johnson, n.d., para. 4).
A project charter is the first step in the planning of the project because it provides a manager with written material for starting the work. Furthermore, a project charter explains the participants of the project the purpose of the project, its timeframe, and costs, the needed resources, as well as how can the plan be successfully achieved (Rouse, 2014, para. 1). The chart below depicts the mentioned components:
Work Breakdown Structure
A Work Breakdown Structure (WBS) is used by project managers to break the implementation plan into some components that can be easily managed. With the use of WBS, the implementation of a plan the manager can help with assigning responsibilities, picturing the set milestones, and explaining the scope to the main stakeholders (Gordon, 2014, para. 3).
The WBS below shows three components of the Employee Communication Improvement Plan: planning, execution, and control. Each activity is given an order number to show the hierarchy of the implemented tasks. The project starts with the determination of the project team and ends with the assessment of future responsibilities.
Responsibility Assignment Matrix
The responsibility assignment matrix shows the main activities related to the execution of the plan and shows the function each stakeholder has, where A is accountable, R is responsible, C is consulted, and I am informed.
Task Duration Estimates
In the process of planning a management project for implementation, the task of estimating task duration for every activity is crucial for success. Furthermore, task duration estimation is designed for covering each activity separately and helping with the assignment of budget to the project’s stages (Markgraf, n.d., para. 1).
Project Network Diagram
Project Network Diagram is a visual representation of the project’s schedule. It is useful for tracking the progress of the project from its beginning to completion as well as visually examining the entire process that takes for the project’s goal to be successful (Bowen, 2010, para. 2).
Project Schedule Gantt Chart
Gantt charts are widely used in the process of project planning and management for displaying key activities against time. Gantt charts allow project managers to see what are the main activities when they begin and end, how long does every activity last, do the scheduled activities overlap with each other, and when the project is scheduled to end (What is a Gantt chart? n.d., para. 2).
Project Budget Estimation
Training employees to effectively communicate in the workplace calls for more than funding. Time and effort are two important resources that contribute to the project’s success. The table below depicts both the estimated cost of the project regarding the monetary value and the labor time of the project’s stakeholders:
Failure Mode and Effects Analysis (FMEA) Risk Management Plan
Despite what project is put on the corporate agenda, there will always be risks associated with the plan’s implementation. Failure modes and effects analysis is an approach targeted at identifying possible failures in the process of plan implementation. While ‘failure modes’ imply how an activity may fail, ‘effects analysis’ relates to studying the impact of the identified failures (Failure Mode Effects Analysis, n.d., para. 3). The Failure Mode and Effects Analysis along with the responses to the potential failures for the current project is the following:
Bowen, R. (2010). Connecting a project’s parts with a network diagram.
Failure Mode Effects Analysis. (n.d.)
Gordon, A. (2014). What is a work breakdown structure?
Johnson, R. (n.d.). What are the benefits of effective communication in the workplace?
Markgraf, B. (n.d.). Six methods for the estimation of activity duration in project management.
Rouse, M. (2014). Project charter (PC).
What is a Gantt chart? (n.d.)