The Advantage of Good Communication System in Organization

Subject: Business Communication
Pages: 4
Words: 1099
Reading time:
4 min
Study level: College

When an organization seeks to work towards one common goal and make all the operations efficient, it has to ensure that there is a good communication system among the employees, the management and to the environment around it. The communication system should be good and free flowing to ensure that the organization realizes its goal, for example, increasing income.

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An organization may have an established good communication among the support staff, among the employees, and the management team levels. However, to avoid segregation, it is good to enhance communication so that it ensures that there is a link bea tween all the people in an organization. This is as a way of scrappa ing off the traditional hierarchical system, which did not have such a good communication system.

One of the advantages of good communication is that there is efficient action, which guides every operation according to the rules of the organization. If there is a good communication system, the team members do not need to take all the time trying to interpret or figure out a particular message or command. Employees rather set out to do as instructed, hence saving up on time and the organization even goes ahead of schedule in running its activities (Covello 203).

Good communication system has to be open where the team members in the organization are allowed to air their views because this help in building their confidence and hence give room for suggestions for the organization to grow or to develop (Koontz& Weihrich 56).

The world is fast changing and it is necessary for a team in an organization to get equipped with the necessary tools and information to help them to work to their level best. The management has to ensure that the team members are well equipped with the skills through various workshops and seminars.

The managers also have to ensure that they disseminate information effectively and frequently so that the team members can stay updated. All this is in effort to make sure there is maximum and efficient use of resources for the organization to stay at its peak in an ever-changing world.

Organization has stakeholders who contribute to its wellbeing. The stakeholders may be the customers, shareholders, the management, the employees and even the suppliers. It is necessary that the communication system of a particular organization create a form of understanding among the stakeholders.

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Once the team is, able to communicate effectively it is able to understand the stakeholders and this makes the running of the organization smother. There are diverse cultures and if all of them are embraced warmly with understanding in an organization, the latter is set to have more people associate with it and hence more recognition (Koontz & Weihrich 60).

Good communication is also beneficial in handling and tackling conflicts that may occur within the organization. Good communication system will ensure that the conflicts do not escalate and that managers should arrest them before things get out of hand to affect the organization. Good communication also helps the organization to work around situations that may seem complex and hard to work around, but with the help of others, it is possible to get a solution (Covello 200).

Good communication also helps organizations in the analysis stage of recruiting more employees or simply by identifying individuals or other organizations to give tender to supply them with various items. Good communication will help the organization in getting clients through the fluency of the object delivery and transparency of the operations of the organization.

On the other hand a customer may find it unclear how a certain organization may be running its activities but through proper communication, an organization releases information through the right channels to reach the right individuals who may be in need.

Once an organization has good communication skills instilled in their team members for an effective running system, individuals may approach the members in the society to hold positions in other committees that may be purely social but that work toward developing the community. Such committees target people who are social and who posses’ excellent communication skills (Covello 198). The committees also use organizations with a good communication system as their reference or even as a source for more members.

A good communication system also helps the members to build a good network among themselves and among outsiders. This may be good for an organization as it may bring in more investors and other more interested individuals such as clients or even suppliers offering better services. Good communication system will also help the individuals to be more assertive through the building of their self-esteem, which one acquires when the members air their views, and even reason out with the management in a civil manner.

Good communication enables an organization to fight for its rights without offending others, as they will have a diplomatic way of addressing issues in case there is a conflict (Shane 120). This may be in the case where an individual has infringed on a right that an organization is entitled.

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There must be good communication system so that members maintain good relations in order to remain popular and acceptable. They have to ensure that if there is a lawsuit the press does not publish it. Therefore, uttermost skills in communication are required in handling such a lawsuit.

Public comments about the organization may come out as sarcastic or offensive. The organization has to strive and ensure that their communication system is professional so that handling of the matter is in the best way so that other people are not offended and that the organization does not manipulate anyone into deciding that they may not have made individually. In other words, a good communication system in an organization ensures that such matters receive proper attention.

A good communication system will help in facilitating conversations and engaging discussions that will not bore any party. This is necessary for the organization so that loneliness does not arise, as everyone will have a point to contribute. Such a warm and welcoming atmosphere helps individuals in unleashing their fullest potentials.

Conducive atmosphere gives the best output to the organization, which helps in the realization of its goals. This also goes a long way in helping the gender conflicts, which is an emerging issue in the entire organizations.

Works cited

Covello, Vincent. Effective Media Communication during Public Health Emergencies. New York: World health Organization, 2005. Print.

Koontz, Harold and Weihrich, Heinz. Essentials of Management. New Delhi: Tata McGraw-Hill Publishing Company Limited, 2007. Print.

Shane, Murphy. The Sport Psych Handbook. Shane: Human Kinetics, 2005. Print.

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