The Work Breakdown Structure (WBS) is a must-have tool for any project manager that benefits the project organization process and helps avoid mistakes. WBS is based on collecting all the necessary information, requirements, and scope of work for a project and breaking it down into its constituent parts or deliverables (Burghate, 2018). Since such software as Microsoft Project is intended to distribute tasks among employees, monitor their implementation, complete scheduling, and budget, WBS is necessary to enter the necessary information into the software and ensure adequate work execution.
Microsoft Project is just a tool that a manager uses to organize the work of a team into one system and make it convenient. However, the information that is entered into this software must be predetermined, checked, and prepared by the manager to distribute the tasks appropriately. In other words, WBS is used to structure the work throughout the entire project, including information on the budget, deadlines, and requirements for each assignment and their subsequence to reach the final goal (Burghate, 2018). Microsoft Project is a convenient system to display this information for all project participants. Thus, each employee is aware of the resources and requirements for the task, which makes it more understandable and prevents various mistakes, such as exceeding the budget, delaying, or skipping essential stages. However, the manager must use the WBS efficiently and accurately to avoid further re-planning or inaccuracies. There are also many other WBS software that can be used in work, for example, WBS Schedule Pro, MindView’s WBS Software, or Edraw Max Breakdown Structure Software. In general, Microsoft Excel or Google Spreadsheets can also be used to compile Gantt charts and plan the work, although they are less convenient for this purpose.
Reference
Burghate, M. (2018). Work Breakdown Structure: Simplifying project management. International Journal of Commerce and Management Studies (IJCAMS), 3(2). Web.